Level: 2

Hourly Rate:$30-$35/hr

Duration: 6 months, with the possibility to convert permanent

Location: Hybrid - work in our Cambridge, MA office up to 3x/wk

At Automata, we're on a mission to transform how scientists work by making automation accessible to every lab in the world. We believe that by giving labs the power to automate, we can unlock discoveries that will shape the future of life sciences—from diagnostics and drug discovery to synthetic biology.

But we’re more than just a company disrupting the industry—we're a team of innovators, problem-solvers, and creators passionate about empowering scientists. Our LINQ platform combines hardware and software to streamline workflows, making lab automation fast, flexible, and affordable. This means our customers can focus on groundbreaking research, while we take care of the rest.

Why Work at Automata?

• Impact: Your work will directly contribute to advancements in science and medicine, supporting labs around the globe as they push boundaries in research and innovation.
• Innovation: You’ll be part of a team solving complex problems (seriously, no one else has figured out how to do this yet), using cutting-edge technology (we have robots).
• Growth: We invest in our people. Whether through hands-on experience, professional development, or collaborative projects, you’ll grow both professionally and personally.
• Community: Join a diverse, passionate team that values collaboration (golf on a Thursday, Soccer once a month, movie nights whenever we fancy it).

Role Purpose

As a Talent Coordinator, you will be the backbone of our recruitment operations, ensuring that all hiring activities run smoothly and efficiently. You'll support the entire candidate journey from application to offer, working closely with hiring managers and the wider People team to deliver an exceptional recruitment experience. This role provides an excellent foundation for a career in talent acquisition, offering exposure to all aspects of the recruitment process in a fast-growing technology company.

Key Responsibilities

Interview Coordination & Logistics

• Manage the scheduling of all interviews, coordinating availability between candidates and interviewers
• Set up virtual and in-person interviews, ensuring all participants have the necessary information and resources
• Prepare interview packs and evaluation forms for hiring managers
• Arrange travel and accommodation for candidates when required
• Ensure interview rooms or virtual meeting spaces are properly set up
• Track interview status and follow up on outstanding feedback

Candidate Management

• Serve as the primary point of contact for candidates throughout the recruitment process
• Provide timely updates to candidates on their application status
• Create a positive candidate experience by providing clear communication and prompt responses
• Collect and process candidate feedback on the recruitment experience
• Assist with candidate rejection communications, ensuring a respectful and professional approach
• Support the onboarding process for successful candidates by coordinating pre-employment checks

Role Kick-Offs & Recruitment Administration

• Support the role kick-off process, gathering necessary information from hiring managers
• Assist with job posting across various platforms and maintain accurate records in the ATS
• Monitor application pipelines and provide regular updates to stakeholders
• Process candidate applications and ensure all documentation is complete and accurately filed
• Maintain recruitment data and metrics for reporting purposes
• Support the creation and distribution of offer letters and contracts

Talent Acquisition Support

• Assist with CV screening based on role requirements
• Support employer branding initiatives and recruitment events
• Help maintain the candidate database and talent pools
• Contribute to the improvement of recruitment processes and candidate experience
• Assist with recruitment marketing activities, including social media content
• Support diversity and inclusion initiatives within the recruitment process

Qualifications & Experience

• 1-2 years of experience in a recruitment coordination, HR administration, or similar role
• Experience using Applicant Tracking Systems (ATS) and recruitment tools
• Strong understanding of the recruitment process and an internal compass for best practices
• Excellent attention to detail and organizational skills
• Proficiency with Google Suite, particularly Gmail, Google Calendar, and Sheets
• Experience coordinating multiple calendars and scheduling complex meetings
• Background in a fast-paced environment requiring prioritization and multitasking
• Experience providing exceptional customer or candidate service

Skills & Attributes

• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Excellent communication skills, both written and verbal
• Strong interpersonal skills with the ability to build relationships with candidates and colleagues alike
• Penchant for problem solving - you like making order out of chaos 😇
• Proactive problem-solving ability and resourcefulness
• Ability to maintain confidentiality and handle sensitive information with discretion
• Detail-oriented with a commitment to accuracy and quality
• Tech-savvy with the ability to quickly learn new systems and tools
• Adaptable and comfortable in a fast-paced, changing environment
• Positive, can-do attitude with a service-oriented mindset
• Ability to work both independently and as part of a collaborative team

Bonus Skills

• Knowledge of tech or life sciences recruitment
• Experience with TeamTailor, our ATS

Development Opportunities

This role provides an excellent foundation for career growth in talent acquisition, including:

• Learning the full recruitment lifecycle from experienced talent professionals
• Developing skills in candidate assessment and selection methods
• Opportunities to take on more complex recruitment projects over time
• Exposure to various departments and roles across the business
• Potential pathway to progress to a Talent Partner or a specialist recruitment role
• Training and development to enhance recruitment knowledge and skills

We are an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Discrimination of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status is strictly prohibited.